Jobs – Bookkeeper – Hillside Clinic

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Job Title: Bookkeeper
Reports to: Associate Executive Director

Job Summary: The Bookkeeper is responsible for managing all aspects of accounting, financial analysis and reporting for the organization including budgeting, A/R, A/P, payroll, daily transactions, financial controls, security, risk management and other duties. In addition, employee benefits and other human resources responsibilities are administered by the Bookkeeper.

Job Responsibilities

Bookkeeping

  • Reconcile Cash Register Deposits and Bank Statements
  • Process Payroll
  • Enter and Pay Vendor Invoices
  • Create Invoices and Sales Receipts for Clients
  • Perform basic Journal Entries, Adjusting Entries, and Accruals
  • Track Surgery Totals
  • Advise Management on financial matters, including Forecasting and Budgeting
  • Oversee Monthly Inventory Closing
  • Manage Accounts Receivable, including collections of outstanding debt
  • Furnish external Auditors with required information during annual Audit
  • Pay quarterly Sales and Uses Tax
  • Prepare and mail 1099-MISC forms annually
  • Authorize cash disbursements, including petty cash, refunds, and reimbursements
  • Monitor bank accounts, merchant accounts, credit/loans and notify management of impending issues
  • Proactively identify opportunities to improve accounting systems and financial controls
  • Manage cash handling and client payment systems
  • Manage voucher programs
  • Manage Human Resources Responsibilities confidentially including benefits administration, worker’s compensation claims, COBRA, maintain personnel files, and other duties as assigned.
  • Assist with company risk management by maintaining insurance policies as needed (liability, vehicles, facility, D&O, etc.)
  • Monitor attendance of all employees and report to appropriate supervisors

Personnel/Management

  • Supervise team of up to 3 Bookkeeping Assistants
  • Hire and train new staff within budget
  • Create staff schedules and handle disciplinary actions as needed, documenting all conversations and keeping Executive Director informed
  • Coordinate and organize workload to insure tasks are completed correctly, completely and in a timely fashion.
  • Develop and utilize staff members’ skills to the advancement of the individual and the organization
  • Oversee finance department, provide ongoing training for staff, create and maintain standard operating procedures and guidelines, and perform regular evaluations of staff performance

Administrative

  • Opening/Closing of the Clinic
  • Maintaining the security of valuable assets, including cash and cash equivalents, client financial data, merchandise and medications
  • Provide analysis, advice and assistance to the Director with regard to the financial management of the organization
  • Participate in and contribute to managers’ communication and workshop meeting

Schedule

  • Regular attendance and punctuality is required. Vacations, callouts, and tardiness must be discussed with direct supervisor by phone or in person.
  • Flexibility in schedule is required, including the ability to work evenings, early mornings and weekends. Overtime may be needed as determined by the needs of the organization.
  • Other duties as assigned.
  • *All employees, regardless of position, may be called upon to handle animals*

 Education and Qualifications

  • Minimum college level course in Principles of Accounting. Additional studies or degree in accounting or management topics preferred.
  • Applicants should be proficient in Quickbooks online and Microsoft Excel.
  • Must have ability to handle inflammatory situations with both clients and staff with courtesy and respect.

Experience

  • At least 1 year experience in bookkeeping or accounting; experience in non-profit bookkeeping preferred.
  • Understanding of generally accepted accounting principles required.
  • Supervisory experience preferred.

Knowledge and Skill Requirements

  • Must speak and write in clear and fluent English. Bilingual (English and Spanish) is a plus.
  • Must be able to analyze and define problems, collect and organize data, establish facts and draw valid conclusions. Able to develop and implement creative solutions to complex and abstract problems.
  • Must be able to handle sensitive information appropriately and confidentially especially regarding Human Resources responsibilities and client financial information.

 

  • People for Animals desires that applicants possess the following character traits:
    • Conscientious
    • Detail-Oriented
    • Trustworthy
    • Self-Motivated
    • Forthcoming
    • Open-minded
  • At People for Animals, each employee’s individual task is essential to the success of the facility as a whole. It is Management’s expectation that all employees be able to set personal differences aside, respect the opinions of their coworkers, and work as a team to achieve our collective goals.

APPLICATION